Currently viewing the category: "Employee Benefits"

Option 1 – Day 1

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General Practitioner (GP) Visits

Unlimited but managed GP visits via the 1Doctor Health Network. You may visit your chosen network provider as many times as you need. Any medication prescribed according to the 1Doctor Health formulary will be covered. No cash payment is required and medication is included.

Specialist Visits

One specialist visit per year per family upon referral from your General Practitioner. Max R500 and subject to pre-authorization.

Acute & Chronic Medication

Both acute routine and chronic medication (unlimited according to formulary) are covered. The Network GP’s usually dispense the medication; however, if the GP is a scripting doctor, i.e. ‘does not dispense’, please call 1Doctor Health to find out which pharmacy you can use.

PLEASE NOTE: The benefit is only effective 30 days after inception of the plan, unless otherwise agreed. Chronic medication to be collected from any Mediscor Pharmacy. Subject to pre-authorization. Over the counter medication is not covered. (A 90 day waiting period applies on chronic medication if unknown and a 180 day waiting period applies if the member joins with a chronic condition.) Doctors are required to register patients diagnosed with a chronic disease onto the 1Doctor Health chronic management programme to enable the members to receive chronic medication directly.

Radiology

Unlimited Basic Radiology (black & white x-rays as referred by your chosen network provider and according to the 1Doctor Health formulary).

Pathology

Unlimited Basic Pathology (Routine tests according to protocol as referred by your chosen network provider and according to the 1Doctor Health formulary).

Dentistry

You may only see a 1Doctor Health Network dentist. (Basic treatment includes preventative cleaning, pain control, fillings, emergency root canal and extractions) The member will be asked for their membership number. The benefit is only effective 30 days after inception of the plan, unless otherwise agreed.

Optometry

The optometry benefit covers you for an eye test every 12 months and you are allowed one set of glasses every 2 years with frames with a grey colour value code. The benefit is only effective 12 months after inception of the plan, unless otherwise agreed.

Identification

Plastic Identification Card included.

Waiting Period

A waiting period of 30 days after inception date of plan applies on all day to day benefits unless otherwise stated.

Out-of-Area Visits

If you are out of town and you cannot see your Network GP, the Prepaid Preventative Health (Day to Day) Plan will allow 3 out of area visits to a GP of your choice. You will have to pay for the consultations. Simply send Day1 Health a copy of the receipt and the agreed tariff will be reimbursed to you.

Profile offers our clients a solution which keeps 5 years history at their fingertips

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Your superior Payroll Payments Provider for the past 10 years.

Since 2003, Profile Software International has provided clients with the best integrated payroll payments solution on the market.

One of the biggest headaches businesses of any size has to go through is paying their employees. The payment of PAYE, medical aid, pension/provident funds and retirement annuities, UIF, etc. the whole process has become a very cumbersome task.

Another problem that business owners experience with payroll is in Third Party payments and reconciliations.  Most companies provide the information required by the Third Party via manually produced schedules or spreadsheets with the associated inefficiencies and inaccuracies.   Errors not only cause delays in the operations of these departments, but can also leave the departments with an increased workload.

In addition, the current economic situation has made it incumbent on Payroll and HR solutions providers to ensure savings and efficiencies, therefore, not only is choosing the right HR and Payroll system therefore essential, so is ensuring that third-party payments and reconciliations are done correctly and effectively.

The Profile system has been designed to specifically handle the myriad of post-payroll administrative functions effortlessly and efficiently, and, being Internet-based, starts saving the company money from implementation.

Profile is an independent, generic payroll payments system that interfaces to all the major payroll systems and has been specifically created to deal with payment streams off payroll. Because it is simple to use, there is a lower risk of inevitable human errors.

Profile’s powerful Third Party Reconciliation tool allows the data to be automated and processed accurately and in a timely fashion, relieving all departments of added work burdens.

The expansion of the Internet has ushered in a new era of outsourcing where businesses, both large and small, can access the dynamic and flexible systems necessary in business today. The traditional approach is not cutting it anymore.

Being Internet-based, Profile Integrate is a solution that can be used from anywhere, and requires no software installation, no licensing fees or support costs. The software will allow any organisation to streamline processes, regardless of size, and ensures that as the business grows, there are no associated growing pains with the effective enablement of third-party payments and reconciliations.

We have effectively taken all the buzz words that are used to describe the cutting-edge of technology in business, and, as early as 2004, made them a reality – software as a service, cloud computing, simple integration and ease-of-use.

When choosing a third-party payroll payment tool for your business, the overriding consideration should be ease of use. This is not ease of use for your accountant or your book keeper that has only ever worked on one software product; it is ease of use for the business. Remember that there is more to payroll software than just producing a payslip. It needs to provide you with the reports that are necessary to pay staff, it should provide reports for the accountant to use and it should keep up-to-date records of staff details. And most importantly, it should enable simple and effective Third-Party Payments and reconciliations

By interfacing with all the major payroll systems as well the Financial Services companies in South Africa, our solution makes pre- and post-payroll activities as simple as a couple of mouse clicks.

Another time consuming area in payroll is Emolument Attachment Orders (EOA’s), commonly known as Garnishee orders.  Payroll departments often experience reconciliation issues at month end. A lack of pertinent payment information on EAO’s also results in the employer running the risk of threats, warrants, and other legal action against them.  In addition, the employee ends up being debited with unnecessary costs, and the expensive and inefficient processes found at most companies means that the employer’s organisation also suffers in the long-run.

 

Profile offers our clients a solution which keeps 5 years history at their fingertips. Our product enables the employer to control and monitor the outstanding debt on behalf of the employee. Payments are made timeously with the required information which minimises any penalties in interest and legal fees. With Profile, the employer is in total control of the payments and capital balances. Profile automatically reconciles and synchronises the payments and sends the payment schedules to all creditors and magistrates.

An end to EB fund maladministration

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Pension and provident fund maladministration makes the news regularly, with repeated reports of blunders on the part of fund administrators and deliberate fraud in some instances. David Brown, Managing Director of Profile Holdings, says that the reasons for most of the inconsistencies and maladministration of these funds lie in historical requirements and inefficiencies.

 

“The current Act allows fund administrators to be as inefficient as they are, because it allows a 2.5% variance. Any variance is unacceptable, as far as I am concerned, when you’re talking about people’s hard-earned money just disappearing,” he says. “There is a fallacy in the fund environment that administrators need the contribution amount and income to calculate the contribution and allocate it to the member. The Act specifies that the employer must provide the information regarding salary and percentage of contribution OR sufficient information to identify the employee and their contribution. All past systems have been written around EB administrators having the correct information, and that has resulted in the situation we see today.”

 

Section 13 of the Act, Regulation 33, specifies that the Initial Contribution Statement shall have the full name, date of birth, ID number or employer pay number, or other means of identification, date of membership, pensionable emoluments of member and percentage or amount of contributions, split between member and employer as well as an indication of any voluntary contributions paid. These requirements were created when electronic information was limited. However, despite technological advancements, fund administrators are using the same inefficient systems.

 

“Historically, electronic information between systems was limited. Today, administrators are taking data and changing it into another format, so it is no longer the information that was given originally. When there is a need to be able to compare to the original data, it is difficult to do because of the changes in format. This has multiplied into the administration nightmare we are seeing today,” says Brown.

 

He adds that the comparison between what the employer provided and what the EB administrator provided to the employee has caused great concern, with some wanting to report these inconsistencies to the Financial Services Board. “There is a need to legislate EB administration, and we are in fact seeing the Board to request this legislation.”

 

For a start, Brown says that administrators must give the employer back an electronic picture each month of what was allocated, but that current EB administration leaves a lot to be desired. Brown explains that as result of enabling clients its system, Profile Holdings has provided their clients with new visibility into fund maladministration, causing many of them to start wanting to audit. However, many administrators are reluctant to provide the required information because they know it will show their incompetence.

 

“Our environment allows us to link third parties to the employer seamlessly through a common gateway. Since we link the employer to multiple third parties and vice-versa, EB maladministration becomes immediately apparent,” says Brown. “Past employee benefit information from administrators proving to be challenge, however, because if it is undervalued, the employer has to cough up the difference. Our system highlights these exceptions quickly and accurately, resulting in the embarrassment of a number of EB administrators that have realised that inconsistencies can no longer be hidden.”

 

Brown says that while many of the fancy systems out there claim to get the data 100% right, they don’t even get it 95% right. “They get it about 11% right. With a system like ours, everything is automated and all the calculations get done properly. Doing it this way, there is less administration on both sides and a guarantee of 100% accuracy.

We treasure our Employees and therefore their well-being

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We at Profile value our staff, without whom we wouldn’t be able to provide the world-class service and solutions that have made us such a fast growing company. While we always strive to ensure that we provide the best possible workplace environment and benefits, we have had the same challenge with regards to medical aid that many companies across South Africa struggle with.

 

We therefore embarked on an intensive scrutiny of all the available products to see what would provide the best possible solution for our staff, and found most to be either too expensive or offering too few benefits.

 

While not everyone can afford medical aid, medical insurance is an affordable option. Medical insurance solved our problem, with a solution that offers cover for accident and illness. In addition to meeting our duty of care to encourage our staff to be healthier, the medical insurance contributions are tax deductible; and in addition to providing much-needed medical cover for our employees, the medical insurance has created a change in the attitudes of the staff who are more proactive about their health than ever before, and more productive as a result.

 

We implemented the medical insurance cover a year ago, and have seen the benefits. With every happy staff member, more are coming on board. In addition, we increased the benefits offered in 2013 without increasing the premium.

 

As a result of the fantastic success we have seen within our own company, we have registered a financial services brokerage so that we can offer the same solution to our clients. Not only have we seen the value in the product, by doing this, we are able to pass certain savings and benefits on to our customers.

 

For more information, please contact us on 011 477 9620