Your superior Payroll Payments Provider for the past 10 years.

Since 2003, Profile Software International has provided clients with the best integrated payroll payments solution on the market.

One of the biggest headaches businesses of any size has to go through is paying their employees. The payment of PAYE, medical aid, pension/provident funds and retirement annuities, UIF, etc. the whole process has become a very cumbersome task.

Another problem that business owners experience with payroll is in Third Party payments and reconciliations.  Most companies provide the information required by the Third Party via manually produced schedules or spreadsheets with the associated inefficiencies and inaccuracies.   Errors not only cause delays in the operations of these departments, but can also leave the departments with an increased workload.

In addition, the current economic situation has made it incumbent on Payroll and HR solutions providers to ensure savings and efficiencies, therefore, not only is choosing the right HR and Payroll system therefore essential, so is ensuring that third-party payments and reconciliations are done correctly and effectively.

The Profile system has been designed to specifically handle the myriad of post-payroll administrative functions effortlessly and efficiently, and, being Internet-based, starts saving the company money from implementation.

Profile is an independent, generic payroll payments system that interfaces to all the major payroll systems and has been specifically created to deal with payment streams off payroll. Because it is simple to use, there is a lower risk of inevitable human errors.

Profile’s powerful Third Party Reconciliation tool allows the data to be automated and processed accurately and in a timely fashion, relieving all departments of added work burdens.

The expansion of the Internet has ushered in a new era of outsourcing where businesses, both large and small, can access the dynamic and flexible systems necessary in business today. The traditional approach is not cutting it anymore.

Being Internet-based, Profile Integrate is a solution that can be used from anywhere, and requires no software installation, no licensing fees or support costs. The software will allow any organisation to streamline processes, regardless of size, and ensures that as the business grows, there are no associated growing pains with the effective enablement of third-party payments and reconciliations.

We have effectively taken all the buzz words that are used to describe the cutting-edge of technology in business, and, as early as 2004, made them a reality – software as a service, cloud computing, simple integration and ease-of-use.

When choosing a third-party payroll payment tool for your business, the overriding consideration should be ease of use. This is not ease of use for your accountant or your book keeper that has only ever worked on one software product; it is ease of use for the business. Remember that there is more to payroll software than just producing a payslip. It needs to provide you with the reports that are necessary to pay staff, it should provide reports for the accountant to use and it should keep up-to-date records of staff details. And most importantly, it should enable simple and effective Third-Party Payments and reconciliations

By interfacing with all the major payroll systems as well the Financial Services companies in South Africa, our solution makes pre- and post-payroll activities as simple as a couple of mouse clicks.

Another time consuming area in payroll is Emolument Attachment Orders (EOA’s), commonly known as Garnishee orders.  Payroll departments often experience reconciliation issues at month end. A lack of pertinent payment information on EAO’s also results in the employer running the risk of threats, warrants, and other legal action against them.  In addition, the employee ends up being debited with unnecessary costs, and the expensive and inefficient processes found at most companies means that the employer’s organisation also suffers in the long-run.

Profile offers our clients a solution which keeps 5 years history at their fingertips. Our product enables the employer to control and monitor the outstanding debt on behalf of the employee. Payments are made timeously with the required information which minimises any penalties in interest and legal fees. With Profile, the employer is in total control of the payments and capital balances. Profile automatically reconciles and synchronises the payments and sends the payment schedules to all creditors and magistrates.